Posted by: ahmedashfaque | October 3, 2014

SAP system integration considerations part 2


In part 1 of this series we had seen some important points about integration of SAP system with SAP & non-SAP systems. In this part we will see some points regarding integration of SAP system with systems of partners.

The most common types of partners for your customer (who is implementing the SAP system) include its vendors, customers, 3rd party logistics providers etc. Proper communication with these partners is very important because without proper communication channels, every day business can not be done effectively. Vendors need to get the purchase orders so that they can ship the raw materials required for your production. Once they receive your POs, they need to confirm it so that the purchasing department can maintain their own purchasing activities. Once the vendors ship your required materials, they need to send shipping notes so that material planning at customer warehouses can be performed in advance. Once goods receipt is done against the shipped material then the vendors should be able to get acknowledgement so that they can send invoices.

Similar is the case for customers.

At each stage of procurement or sales activity, some acknowledgement note should become available to either party. This makes sure that the sales or procurement is smooth with complete information available to both parties involved.

Integration of communication channels for partners is accomplished in SAP through EDI (Electronic Data Interchange) or some internet based communication channel or through the traditional paper based channels like Fax or surface mail. EDI or internet based channels provide real time communication with partners. In SAP you can define partners using partner functions. Once a partner is defined and configured then each kind of communication (acknowledgement for shipping, PO, invoice etc.) is immediately sent and received when any user creates & saves POs, goods receipt etc.

In SAP, configuration of communication messages is done using what is known as output configuration.

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